Open Positions

Accounts Receivable Specialist

Location: Nashville

Accounts Receivable Specialist

This full-time position is an in-office role located in the beautiful Gulch area of Nashville. It is an ideal match for an A/R professional with 2-3 years of prior A/R and/or finance department experience.

Finn Partners is a global, award-winning integrated marketing agency providing public relations, creative/advertising, and digital/social media marketing services to our clients from industries such as health/healthcare, technology, financial services, manufacturing, consumer lifestyle and sports, travel, corporate social responsibility and more.

 

Responsibilities:

  • Conducts monthly billing
    • Tracks budgets and saves files in Box
    • Runs reports for beginning balance and BUs
    • Gathers billing instructions from Project Managers
    • Reviews/downloads time report Excel for each client/job to calculate splits
    • Gets approvals from Partners
    • Approves invoices before sending
    • Creates time details when needed
    • Tracks OOP reports to ensure billing
  • Maintains markdowns/revisions report
    • Tracks jobs for billing status
    • Keeps special billing notes
    • Enters figures to calculate markdowns / splits
    • Updates YTD
  • Coordinates accounts receivable data between Project Manager, Biller and Partner to produce monthly bills and detailed reports; Sets up new client billing accounts when requested by the Project Manager
  • Reviews contracts/opportunities for budget and billing requirements
  • Handles budgets, expenses, markdowns and split agreements
  • Maintains markdowns report
  • Coordinates special client invoice forms (such as percentage of minority vendors on state/metro invoices)
  • Advises internal employees regarding time entry error correction
    • Tracks missing time
    • Resolves time entry issues / time moves
  • Assists with job and out-of-pocket report setup
  • Enters billing data in State of TN / Metro required sites
  • Properly administers sales tax (consults with our sales tax accounting firm on as needed basis)
  • Prepares the monthly SMWBE reporting for government contracts
  • Resolves client problems/questions regarding invoices

 

Requirements:

  • 2-3 years of prior work experience working as an Account Receivable clerk or specialist.
  • Prior work experience administering: sales tax, monthly billing, billing markdowns, invoicing, and preparation of A/R reporting
  • High school diploma required; college degree in finance or accounting is a plus
  • Must have strong work ethic
  • Must be well organized and a self-starter
  • Must be able to follow standard filing procedures
  • Detail oriented, professional attitude, reliable
  • Proficient in MS Excel and MS Word
  • Possess strong organizational and time management skills
  • Strong problem-solving skills, basic client accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
  • Ability to communicate In the English language both verbally and in writing
  • Ability to interact with employees and clients in an efficient and professional manner
  • Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
  • Ability to perform mathematical computations such as percentages and fractions quickly and accurately

 

To Apply:

Please upload your resume and cover letter (MS Word or PDF) and state your target annual salary in $US Dollars.  While we appreciate all candidate applications, we will only respond to those with whom we have a greater interest.

 

About FINN PARTNERS:

Finn Partners was launched in 2011 to realize Peter Finn’s vision to create a leading communications agency dedicated to shaping a bold new future in which innovation and partnership are strong drivers of the brand. Finn Partners specializes in the full spectrum of communications services, including digital and social media. Specialty areas include technology, consumer, education, travel & lifestyle, CSR, arts, health, and public and corporate affairs.

We are entrepreneurial-minded, global and focused on integrated programs that bring to life the world-changing technologies, products and services of our client partners. Our company culture celebrates delighting our clients with innovative and creative campaigns and programs, and we provide opportunities for employees to conduct career-meaningful work in a creative, fast-paced, collaborative and fun environment. We work hard and play nice.

Headquartered in New York City, the company has over 850+ employees, with offices in Boston, Chicago, Detroit, Fort Lauderdale, Frankfurt, Hong Kong, Jerusalem, London, Los Angeles, Munich, Nashville, Portland, Paris, San Francisco, Seattle, Shanghai, Singapore, and Washington D.C. Find us at www.finnpartners.com  and follow us on Twitter @finnpartners